BULK / find
(pink sub tab 1)
Overview: Use this screen to find records by automatically searching the many fields of key function areas. This is a huge time saver since, for example, the synonyms area has 150 fields. Normally, you would need to search all of them. Here, enter once and search them all.
• Enter the exact search parameter as a partial word, whole word or phrase in the space ***led “Enter Word To Find”. To find an exact match, enter an equals sign (“=”) in front of the word or phrase to search for.
• Chose the section to be searched by clicking on one of the rectangular red ****ons (Search Caption, Search Keywords, Search Comments, Search Synonyms, Search Proper Names).
Note that native Filemaker menu commands have additional, powerful search options, such as the ability to further refine a found set of records by selecting “Constrain Found Set” from the Requests pull down menu at the top of the page when in the Find mode for a second request. This function may not work in conjunction with the scripted actions of Keyword Compiler. Instead, use it in the usual find screen to constrain a found set further.
After using this find mode or the find ****on on every page to find a set of records to work on - Once you are happy with the found set - Then, click on the “multiply” sub tab under the “BULK” main tab.
scripted actions
Near the top of the page are several underlined word sequences. Each triggers a scripted action to perform automated tasks as follows:
• Find - Initiates the process to find records in order to limit the found set for export, alteration or export.
• Find All - The quickest way to return to the entire set of records, not just the limited found set.
• Print - To print this particular page. (Be careful in selecting one record or all records when printing.)
Tip: For licensees to effectively use the automate keywording functions, you must first master the Find process to accurately limit the records in the current found set to only those to which you want to add words.
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