Beginning in version 4.0, importing from one version to another of Keyword Compiler now requires the intermediary step of first exporting the desired records as a "Full Backup".
This process most likely will be done when updating all of your legacy data from an older version of Keyword Compiler to a newer version. But, it also applies to any restoration of data from back up files, or if you'd like to bring together various sets of keywords into one file to work on.
There are two stages - export from the source file and import into the destination file. Follow these steps:
Export from the source file
1) Open the file from which you want to export records. (This is most likely named "KeywordCompiler.USR". But, you will need to first open the software engine which is probably named "KeywordCompilerSolution" or similar).
2) Click on the yellow "KEYWORD" tab, then on the yellow "export" sub tab.
3) From the pulldown menu in the yellow box that is ***led "Select Export/Import Sequence", select "Create Full Backup". Then click the golden action arrow where it says in red "Export/Import".
Option: You may choose other export scripts. For example, selecting "Customized Export" from the pulldown. And, be sure to "Clear All" fields from the right side panel named "Field Order" and then click the "Move All" ****on. This ensures that you are exporting data all the fields. Using "Customized Export" also allows you to find a specific set of records to export, as opposed to "Create Full Backup" which will automatically export all records.
4) A pop up advisery will be display. Read it and click OK. It says, "You are exporting all records as a full back up to a file called 'Compiler Backup'. The file will be saved in the same folder as Keyword Compiler. You should date the back up."
Import into the destination file
5) Open the new Keyword Compiler. (It's probably open now since you're reading this.) Go to the "Original" section which is labeled "advanced" in red on the opening options screen.
6) Click on the yellow "KEYWORD" tab, then on the yellow "export" sub tab.
7) From the pulldown menu in the yellow box that is ***led "Select Export/Import Sequence", select "Import From Older Version Of KeywordCompiler". Then click the golden action arrow where it says in red "Export/Import".
Tip: Pop up guide windows will help walk you through the process. Because the import process uses the functions of the Filemaker Pro program, certain things must be done to get it right.
Select the "Import" ****on in the guide pop up. It will look for a file named "Compiler Backup". If it cannot find this file, a menu will appear for you to find it. Select Show: "Filemaker Pro Files" in the pulldown on the bottom left. Locate and open the file.9) The import window will now display with the "from" fields on the left and the "to" fields on the right. This maps exactly which fields import into which fields for all the records in the found set. There will probably be more fields on the right (new fields in the newer version) than on the left. Select View by: "matching names" in the upper right of the window.
Import options in the lower left of the window enable you to add, revise or replace exiting records. If you know these are new, select the radio ****on that says "Add new records". You probably will NEVER "Replace data in the current found set". The last option allows you to update the records. To do this, change the Filename icon between the left and right panels from a black arrow to a "Match fields" icon (a double arrow). This make it the key field for update. (Note that the file names must be unique in each file.) Select the radio ****on that says "Update matching records in the current found set". If you want to add new records in addition to updating existing ones, also check the box that says "Add remaining records".
Tip: You may want to backup and delete all records first before importing new ones to avoid duplicates. You can work on sets of records, then purge your main work file and start on the next project.
Have you made a back up of this file before importing? If not, click "cancel" and back up the file. Or, click the "import" ****on. When asked, select Import Options: "Perform auto enter".
If you backed up before hand, you can always delete it all and start over if you don't get it exactly right. It is a tricky process.
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